Job Description (Created on ________)
CHAPTER 4: DUTIES OF THE STEERING COMMITTEE
- To be accountable to God for the effectiveness of the complete ministries of CLC;
- To lead the congregation in pursuing its mission, conducting long range planning, and evaluating its activities in light of its mission and goals;
- To exercise general oversight of the life and activities of the congregation by encouraging, equipping, and supporting those who are directly involved in the ministry of the church;
- To exercise overall regular decision-making responsibility for the church, with ratification by the congregation at annual and semi-annual meetings.
- To regularly review all activities and programs of the church, to ensure that the church pursues balance in the five purpose areas of
- Discipleship, and
- To constantly assess the overall spiritual condition of the church, using regular, two-way communication with front-line ministry leaders and CLC staff;
- To actively pursue knowledge of the current programs and curriculum used at CLC, and to regularly search for and recommend new materials which will enable ministries to be more effective;
- To regularly meet and pray for all ministries of the church;
- To encourage and help equip ministry leaders (paid and unpaid) to become more effective in their areas of ministry, by locating and coordinating necessary training;
- To recommend to the congregation annual budgets, new staff positions, new ministry proposals, changes to bylaws, and similar matters that have a church-wide impact.
- During the monthly meeting, this Steering Committee will address specific issues which arise during the year, such as new positions, capital expenditures, and other financial matters which fall outside of the budget, and may amend the budget accordingly.
- Although the Steering Committee will be responsible for meeting as often as necessary, it is expected that the Steering Committee will regularly meet at least monthly.
- To regularly communicate with the congregation as to the status of frontline ministries, including an annual report to be provided at the annual congregational meeting, which summarizes the accomplishments of the year and provides long-range plans of front-line ministries.
- To exercise overall responsibility for appointment and supervision of salaried employees, annual review of the membership roster, and ensuring that the provisions of the Constitution and these Bylaws are carried out.
CHAPTER 5: THE ORGANIZATION OF THE CLC STEERING COMMITTEE
Purpose and Responsibilities:
To regularly receive information relating to ongoing operations of the church building, property, staff, and finances, and make decisions within pre-existing and delegated parameters.
- To assist in preparation of the annual budget.
- To prepare regular reports of designated program areas.
- To communicate monthly with all committees within CLC on budget matters.
- To establish and publish an annual calendar in which a selected committee presents to the church Steering Committee at that selected monthly Steering Committee meeting.
- To maintain and disperse job descriptions to new Steering Committee members that describe each of the board members’ responsibilities.
- To conduct all meetings as open meetings, except for closed sessions, which are necessary to consider confidential matters, such as personnel issues.
- The chairperson of the Steering Committee Shall also serve as President of the Congregation, and will be responsible to:
- Sign all legal documents of the congregation;
- Preside at all meetings of the congregation and the Church Steering Committee;
- Deliver an annual report to the congregation;
- Execute Letters of Call on behalf of the congregation; and
- Meet with the pastor regularly, and determine the agenda for the meetings of the congregation and this Steering Committee.
The Steering Committee shall consist of fourteen voting members with the Pastor being an ex-officio member who must attend and participate in the steering committee meetings but not be a voting member of the steering committee.
- Steering Committee President: Preside over Steering Committee and Congregation
- Steering Committee Vice President: Assist the President
- Deacon #1: Spiritual wellbeing of the congregation
- Deacon #2: Spiritual wellbeing of the congregation
- Deacon #3: Spiritual wellbeing of the congregation
- Deacon #4: Spiritual wellbeing of the congregation
- Treasurer: Church Finances
- Secretary: Correspondence and Records
- Trustee #1: Buildings/ Grounds & Supplies/ Equipment
- Trustee #2: Buildings/ Grounds & Supplies/ Equipment
- Trustee #3: Buildings/ Grounds & Supplies/ Equipment
- Trustee #4: Buildings/ Grounds & Supplies/ Equipment
- Worship Committee: a representative from this committee
- Education Committee: a representative from the committee
The Steering Committee President shall be responsible for scheduling and chairing regular, monthly meetings of this Steering Committee, and providing oversight of other members of this Steering Committee. This includes the regular communication with other members of this Steering Committee (before, during, and after the meetings).
Selection of Members:
- According to Membership Rules, members of the Church Steering Committee will be elected by congregational vote at the next annual or semi-annual meeting.
- It is recommended that when becoming a Steering Committee member, the new member read a selection of spiritual leadership educational reading laid out by the Steering Committee.
- The selection of nominees will consider, as a primary factor, the intention that this Steering Committee will be “gender balanced”.
- Candidates must be members of CLC, must have demonstrated competency within the area of the position under consideration.
Term of Members:
- Each member is to serve a three-year term, which may be renewed for a second three-year term.
- The member’s terms will be staggered, with two new members being selected each year, in order to avoid a turnover of the entire board within one year.
- If appointed to serve a partial, existing term, then the Board member will be able to be nominated to serve a subsequent full term.
- After having served two consecutive three-year terms (or a period of five years or more) that Board member will not able to be nominated for another term until two years have passed.